Chief Accountant总会计师

1. To present a good image by providing a courteous and professional services and by handling enquiries graciously and efficiently.
通过提供周到、专业的服务和耐心及有效的咨询体现良好的形象。
2. To deputize for the Director of finance during his absence and therefore to be fully acquainted with the Director of Finance’s job description in order to carry out his responsibilities.
在财务总监不在时代执行财务总监的职能，因此，应完全了解财务总监的工作描述，以备将来接替他的工作。
3. Closely supervise and guide General Cashier, Income Auditors, A/C Operation Supervisor and/or Accounts Receivable Supervisor to strictly execute their job duties including but not limit to the following duties:
紧密监督及领导总出纳，日审，营运主管及应收帐主管。严格执行其职责，包括但并不限于下列职责：
1) Income Audit/Cashiering 收入审计及收款:
Ø To check that the previous day Night Audit process is properly completed, ledgers are balanced, system date changed, reports are generated and distributed to designated associates. 检查前一天夜审程序正确完整的执行，各个帐目平衡，系统时间更改，报表生成并发送到各相关人员。
Ø To investigate and report to Director of Finance, in writing, any discrepancies during the night audit process. 调查并报告给财务总监在夜审运行中出现的差异。
Ø To review the various reports on room operations, such as room rates, occupancy etc. Investigate and check supporting documents for rate differences; approvals for house-use rooms and complimentary rooms. 检查各客房运作报告，例如房费，入住率等，调查并检查相关原始凭证关于比率差异，内部使用客房及免费房的批准。
Ø To verify all voided checks, rebates and discounts are properly approved. 确认作废帐单，免单和折扣得到相应的批准。
Ø To investigate all open food & beverage items and price changes, Discuss with restaurant managers on corrective actions. 调查所有开价食品和酒水项目及价格的变化，与餐厅经理探讨更正措施。
Ø To verify Opera report of restaurant and lounge revenue and payment details tie to the Micros Point of Sales (POS) system records. 确认Opera 与Micros中的数据一致。
Ø To verify the F&B revenue to supporting documents such as event order, wedding package, tour group meal order etc. 确认餐饮收入有相关凭证支持，如宴会订单，婚宴包价，旅游团用餐订单等等。
Ø To check all house-use and entertainment checks are entitled, authorized and recorded. 检查所有内部宴请和自用得到批准并有准确的记录。
Ø To verify the revenue of minor departments. 确认小部门收入。
Ø To compile and distribute Daily Revenue Report, summaries, schedules etc. according to the format and information required by the management. 根据管理层的要求编制收入日报表、汇总表、明细，并送达相关部门。
Ø To prepare all accounting records including journal entries as required. 根据要求准备所有相关会计记录和传票。
Ø To file and maintain proper records for reference and audit. 保持完好存档以备查询和审计。
Ø To ensure right and valid menu codes at Micros POS and the transaction codes at Opera PMS. 确认系统中所有的交易编码是正确及有效的。
 
2) Credit & Accounts Receivable 信贷和应收款:
A. Safeguard Hotel Revenue 保全酒店收入
² Adhere to the payment terms of hotel guests.
执行住店客人的付款条款。
² Chair meetings with General Manager and Director of Finance, Director of Marketing, Sales Managers, Director of Rooms Operation to report on the status of long outstanding accounts and to exchange information.
主持信贷会议，向总经理及财务、销售、市场、房务总监报告客户欠帐信息。
² Review supporting documents and approve credit management.
审查附件和执行信贷申请。
² Conduct credit investigation to justify credit extension.
执行信贷调查。
² Pay occasional visits to local customers to establish better business relationship and at the same time can be more updated of their financial situation.
定期探访本地客户以保持良好关系，同时探知其财务状况。
² Review periodically creditability of all debtors.
定期审阅客户的信用度。
 
B. Prevent Overdue Accounts 防止超期帐款
² Prevent High balances turning into bad debts.
防止大额应收帐款转入坏帐。
² Coordinate with Guest Service Officers at Front Desk and scrutinize daily folio balances.
与前台客户服务主管仔细检查每天应收余额。
² Report any account that may become doubtful or delinquent
报告任何有可能无法收回的帐项。
² Consult A/R Supervisor before credit is allowed to hotel guests
在分配信用额度前咨询应收主管。
² Check all in house guest ledger to avoid skippers.
检查所有内部应收，避免遗漏。
² Send daily, weekly, monthly, high balance statements as appropriate.
适时的发送每日、每周、每月的大金额应收余款报告。
² Handle hold account at front Desk.
处理前台的呆帐。
             
C. Assist in Accounting and Reporting Functions 协助会计和报表功能
² Carry out company search and obtain bank references whenever necessary for credit application from companies.
在受理公司信用申请时，如有必要执行公司调查并取得银行资信证明。
² Make analyses of accounts to provide payment history, business nature and volume.
分析帐户并提供付款历史，经济性质和实力。
² Set up reference file individual account including record of all credit work done.
分帐户建立资信证明文档包括所有已经进行的信用工作。
² Maintain an up-to-date credit list for inter-departmental reference
保持一个更新的信用列表以供内部各个部门参考。
² Request reasonable coverage by bank guarantee or floating deposit before establishing credit facility.
在提供信用优惠前要求合理的银行存款作为保证。
² Recommend write-off of accounts at year end and to forefeit deposit for no show at year end.
在年末时建议核销并没收押金帐项。
             
D. Ensure Timely Collection of Debits确保帐款的及时回收
² Exercise tight control on accounts past due in order to effect collection.
严格控制逾期帐款以达到有效回收。
² Handle all correspondences with local and overseas travel agent, difficult debtors and all debtors over 60 days outstanding.
处理所有与地方和海外的旅行社对帐业务，难以回收的帐款及超过60天未能回收的帐款。
² Coordinate with A/R for better bill presentation to enable prompt settlement.
联合应收主管准备较好的帐单样式使迅速结帐得以实现。
² Send reminders to all debtors at suitable intervals.
适当时候发送催款函给所有债务人。
² Seek legal assistances whenever necessary.
在必要的时候寻求法律帮助。
             
4. To ascertain all disbursements and claims are supported by necessary documents and processed timely.
确认所有报销和支付款项保持完备的支持凭证并及时处理。
5. To ensure the General Cashier Daily Report timely and accurately done and that the daily cash receipts are deposited in time.
确保总出纳的日报准确和每天收到的现金存入银行。
6. To ensure that all accounting entries are properly and timely recorded.
确保所有会计分录准确和及时记帐。
7. To coordinate with all department heads for the preparation and submission of periodic reports, schedules and analyses to Accounting department for consolidation.
协调所有其他部门经理编制并送达定期报告及日程表并合并到财务部进行分析。
8. To ensure all sub-ledgers agree with the general ledger and correct description of A&L.
确保所有总帐和明细帐核对一致，和资产负债表明细分析准确描述。
9. To ensure all provisions, accruals and adjustments are accounted for and correctly posted to the General Ledger system.
确保所有备用金，预提和调整分录准确的记入总帐系统。
10. To check all accounting journals prepared by individual.
检查所有会计记帐凭证。
11. To lead all Finance associates well and timely preparation of all monthly financial statements, reports, supporting schedules and analyses. (including but not limited to A&L)
领导所有财务部员工及时完成所有财务报表、报告、附件明显和分析。（包括但不仅限于资产负债科目明细）
12. To review all accounting data, ratio, cost percentage, aging, turnover rate, etc. and bring to the attention of Director of Finance for abnormalities.
检查所有会计数据，比率，成本比率，帐龄，周转率，并在重大差异方面提请总监注意。
13. To ensure bank reconciliation statements for all bank accounts accurately prepared.
确保所有开户行的银行余额调节表正确的编制。
14. To supervise all accounting supervisors and clerks, to assist them to handle work challenges, and to set guidelines and deadlines for each accounting associate in order to ensure timely completion of financial reports.
指导所有会计部主管和文员，帮助他们面对他们的挑战，并为确保及时完成财务报表，建立标准和相关工作的截止日期。
15. To assist in the training of accounting personnel as part of the effort to build an efficient team and to take an active interest in their individual development.
为会计部员工提供有效的培训，帮助他们提高和发展并建立一个有效和积极的团队。
16. To be thoroughly familiar with the duties and responsibilities of all the accounting supervisors and clerks and is able to train them up to the standards required.
了解全部会计主管和文员的职责并培训他们达到标准要求。
17. To attend operation meetings and financial meeting whenever required.
出席运作会议及必要的财务会议。
18. To ensure that the relevant support to a day’s transactions are completed and have been verified before the Director of Finance and General Manager’s review and signature.
确保每天业务在送达财务总监和总经理签批前的相关凭证完备。
19. To assist in compiling any analysis, sales and cash forecasts, financial and capital budgets, business plans and to find out historical data or support details.
协助编制各种分析、销售和现金预算，财务和资本预算，以及商业计划，并提供历史数据和相关明细。
20. To prepare returns and statistical reports, which are, required by owner, Regional Office, Corporate Office, local government authorities and for internal distribution. And, ensure all returns and reports timely submitted to the required party.
准备税务申报报告和统计报表给政府部门、业主、区域办公室，和内部相关部门。并确保所有报告和报表及时送达给有关人等。
21. To be fully acquainted with the established accounting standards, policies and standard operating procedures of Marriott Corporate Office and hotel.
清楚了解万豪管理集团的关于财务的标准、财务制度和标准操作规程。
22. To ensure that an organized, up-to-date filing system is maintained for all pertinent financial records, including limitation of access, confidentiality and other preventive measures.
确保所有需要永久保存的财务记录的存档系统有续，并及时更新。包括限制档案的接触、保密和预防措施。
23. To assist in reviewing all accounting daily mails, including incoming and outgoing A/R correspondences.
协助检查所有每天的邮件，包括收入和发出的应收对帐单。
24. To ensure surprise cash count of the General Cashier cash float (at least once a week), petty cash and other house funds (at least once a month).
确保执行现金抽查盘点总出纳的备用金（至少每周一次）及其他备用金（至少每月一次）。
25. To handle all problem of the Finance Department with the exception of those which have to be referred to the Director of Finance
处理所有财务办公室的问题，除非是必须由财务总监亲自处理的事情。
26. To assist the Director of Finance to appraise on a regular basis, system of internal controls and to implement corrective measures if required.
协助财务总监定期的评估内部控制系统，如有必要采取改正措施。
27. To organize the accounting office in conjunction with the director of Finance by:
与财务总监共同组织和管理以下事项：
- Distributing work to accounting associates on an equitable basis.
在公平的基础上合理分配财务部的工作。
- Scheduling and introducing flexible job functions through job rotations.
安排和引进灵活的岗位轮换。
- Scheduling of accounting associates as part of the effort to build an efficient team and to
    take an active interest in their individual development and welfare.
安排财务部同事努力建设一个有效的团队并对个人的发展和福利保持积极的态度。
28. To ensure the established internal control measures are routinely carried out and to highlight discrepancies to Director of Finance.
确保建立的内部控制措施得以贯彻并将出现的偏差呈报给财务总监。
29. Together with Director of Finance and System Manager, to establish a system of record keeping and storage of computer software backup and ensure that related accounting associates are trained on such procedures.
与财务总监及系统经理共同建立一套记录用于系统定期储存备份，并确保相关的财务部同事接受该流程的培训。
30. Others
其他
- To respond to the changes in departmental functions as dictated by the industry, the  
company or the hotel.
适应由于行业，公司或酒店规定的变化而调整部门功能。
- To provide courteous and professional service and to maintain good working relationship
with all hotel associates.
与酒店所有同事提供得体和专业的服务并与之保持良好的关系。
- To have a complete understanding of the hotel associate handbook and to adhere to the
regulations contained therein.
完全理解酒店员工手册并严格执行相关规定。
- To have a complete understanding of the hotel policies relating to fire, safety and hygiene.
完全理解酒店关于防火，安全及卫生规定。
- To carry out any other duties and responsibilities as assigned.
完成其他被分配的工作及责任。