Executive Assistant 行政助理

PRINCIPAL RESPONSIBILITIES 主要职责
1.Provide support to Sales and Marketing team and act as Executive Secretary to DOSM.
作为市场销售总监的行政秘书，为销售及市场推广团队提供协助
· Prepare sales and marketing related reports, letters, memorandums, forms and correspondence.
· 为销售及市场推广部门准备相关报告，信件，备忘路，表格和回函
· Take meeting minutes whenever required
· 任何需要时做好会议记录
· Check incoming email and information concerning Sales and Marketing Department and dispatch to sales and marketing team members for handling.
· 检查电子邮件和有关于销售及市场推广部门的信息， 分发给销售及市场推广部门的团队成员分别解决
· To manage work flow Coordinate and communicate with other department in an efficient manner.
· 管理工作流程，与其他部门进行有效的沟通协调
· Assist DOSM to manager his/her schedule and handle the administration details.
· 协助销售及市场推广总监管理他的行程安排和处理行政方面的细节
· Take up special assignments instructed by Executive Secretary to DOSM
· 承担作为市场销售总监秘书的特别职责.
2.Contribute to Day-to-day Efficiency of Sales and Marketing Office
每一天有效率的管理办公室销售和市场推广部门
· Maintain an organized and updated filing system.
· 保持一个有组织的不断更新的文件系统
· Maintain sufficient quantities of office suppliers.
· 保持办公用品有足够的数量
· Trace report and ensure reports are being submitted before deadline.
· 跟踪报告，并确保在规定时间前提交报告
· Close communication with Operations department heads.
· 与操作部门主管保持良好的沟通
Perform any duties assigned by the Management deemed necessary.
执行任何管理层委托的工作。
REQUIREMENTS 职位要求
1. Education 教育学历
· Professional hotel or secretarial training is required
· 专业的酒店或秘书培训是必须的
2. Experience 经验
· Experience in travel related industries is preferable
· 与旅行行业相关的工作经验为佳
3. Job Skill / Knowledge 工作技能 / 知识
· Well organized and a good planner
· 良好的组织和计划能力
· Exercise independent judgment in selecting and interpreting information
· 在选择和解释信息时具有独立判断能力
· Independent & ability to work under pressure
· 有独立和在压力下工作的能力
· Excellent communication skills
· 卓越的沟通技巧
· Good team player & able to develop sound working relationships with colleagues
· 团队合作精神，能够与同事建立良好的工作关系
· Self-motivated with a strong sense of responsibility
· 具有自我激励精神，和强烈责任感
· Strong analytical and logical mind
· 很强的分析和逻辑思维能力
· Pleasant and out spoken
· 愉悦开朗的性格
4. Computer Knowledge 电脑知识
· Microsoft word, excel and PowerPoint is a must
· 必须熟练使用微软word，excel 和 PowerPoint 软件
· Opera PMS system is preferable
· 熟悉Opera PMS系统为宜
5. Language Proficiency 语言能力
· Proficiency in English is a must
· 必须精通英语
· Excellent communication skills in both written & spoken English and Chinese (Mandarin)
· 口语与书面英语都具备优秀的沟通技巧