Provides a summary of the aging report required by the Finance and Accounting Division so as to ensure all vendors are paid on schedule, enhancing the loyalty of key suppliers of the Hotel, resulting in lower cost per unit.
Checks and ensures that all payment are fully supported with authorised purchases (PRs, POs, Delivery Notes, signed Receiving Records, etc) and official invoices before submitting for approval.
Ensures processing of daily invoices and preparations of account allocation are accurate.
Batches, posts and distributes invoices to Department Heads for their approval.
Ensures details of quantities, unit costs, etc. on regular purchase orders match to those on authorised purchase requests.
Carries out spot check periodically on the internal purchase orders for food and beverage items against their appropriate market lists.
Ensures auditing of price and quantity variances as per Receiving Variance Report is done daily.
Checks accuracy of accounts allocations of expenses on payment vouchers.
Prepares the disbursement schedule to Director of Finance/ Assistant Director of Finance for approval prior to the actual preparation of checks.
Checks and prepares payments and submits them, with their supports attached, for final approval and signature. Raises and records manual checks for urgent payments.
Ensures all monthly accruals for goods and services received, but not invoiced are prepared.
Maintains the Hotel fund to ensure no idle fund is left in the low interest bearing account.
Reconciles deposit payment.
Prepares assigned balance sheet items reconciliation.