行政秘书/部门秘书/部门文员

Administration
行政
§ Provides administrative support to General Manager and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.
为总经理提供行政支持，确保遵从有关行政管理的酒店政策、标准和程序。
§ Types, files, and upkeeps all private and confidential matters related to the department.
打印、归档并整理所有部门的私密文档。
§ Sets up a systematic and efficient filing system, both for hardcopies as well as all electronic data, that enables quick retrieval.
建立一套系统化的、高效的存档系统，包括纸质文档和电子文档，以便快速查找。
§ Ensures all files are kept up-to-date at all times.
确保所有文件随时保持更新。
§ Prepares the relevant materials for all meetings attended by the General Manager: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings.
为总经理参加的所有会议准备资料，包括每日运营会议、行政委员会议、部门会议和临时召集的会议。
§ Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
应答电话，为来电者提供信息，或将电话转至相关人员，为总经理拨打电话。
§ Makes copies of correspondence or other printed matters.
处理复印和打印事务。
§ Prepares outgoing mail.
准备发出的邮件。
§ Types, takes dictation and minutes, draft letters, files and traces and composes correspondence.
打字、记录口授和会议纪要，起草信件，处理往来信件的存档、追踪和写作。
§ Monitors and maintains the proper appearance of the Division’s office area.
监控并保持办公室区域的整洁有序。
§ Maintains organised files.
保持井然有序的档案系统。
§ Reads and routes incoming mail and outgoing correspondences.
阅读并转发往来信件。
§ Handles outgoing mails by courier.
处理快件邮寄。
§ Ensures authorisation forms are fully completed and signed by the respective executive before handing over to the General Manager for signature.
确保所有需要签字的文件的完整性，并且在提交总经理签字之前，确保先由各部门总监签字批准。
§ Handles monthly requisition of stationeries/general and dry goods stores.
负责每月文具、总仓和干货仓货物的申领。
§ Checks and updates Executive Office employees’ attendance records for GM’s approval, and forward it to Human Resources.
检查并更新行政办公室员工的考勤记录，提交给总经理签字，并送交人事部。
***男士优先考虑***