General Manager secretary总经理秘书

- 实施行政办公室的综合管理，包括日记管理、行程安排、后勤和酒店经理和总经理的联系数据库管理。
- 监督所有行政职能，包括内部和外部邮件的正确分发，独立通信，以保持高效和有效的办公环境。
- 监督管理标准，确保遵守公司准则。
- 负责政府文件的有效翻译和及时流转，确保符合规定。
- 通过保护和保存所有私人和机密文件和信息，维护公司和执行办公室的利益。
- 通过检查库存来维持办公用品的库存，预测所需的用品，下订单和催货，核实收到的用品。
- 利用归档和检索系统提供历史参考，包括纸质文件和计算机文件。
- 参加并记录酒店经理或总经理的会议记录，并确保会议记录的准确翻译。
- 编制和提交管理报告和综合报告。
- 亲自向来访者致意，并在电话中回答被询问的问题，必要时咨询相应的经理。
- 将日常事务提交给相关方并跟进以确保妥善处理。
- 沟通并跟进管理报告和日常运作。
- 协调酒店各部门之间的活动，与总部人员保持良好的沟通。
- 与同事保持良好的关系，确保良好的工作关系。
- 整合部门领导会议的演示材料。
- 运用相当独立的判断和主动性来解决问题，并在需要时提出建议。
- 酒店经理或总经理交办的其他工作。
- Implement general administration of Executive Office including diary management, travel scheduling, logistics and contact database management for Hotel Manager and General Manager.
- Oversee all administrative functions including proper distribution of internal and external mail, independent correspondence to maintain efficient and effective office environment.
- Monitor administration standards to ensure adherence with corporate guidelines.
- Be responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied.
- Preserve the interests of the company and the Executive Office by safeguarding and preserving all private and confidential documents and information.
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
- Provide historical reference by utilizing filing and retrieval systems, both on paper and via computer files.
- Attend and record minutes of meeting for Hotel Manager or General Manager with different parties where required and oversee accurate translation of meeting minutes.
- Compile and submit management reports and general reports.
- Greet visitors in person and answer initial enquiries on the telephone, referring to appropriate managers as necessary.
- Refer routine matters to appropriate parties and follow up to ensure proper disposition.
- Commun