Paymaster&Admin Assistant薪资主管兼行政助理

Primary Responsibilities主要职责：
• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must be willing to accept assignments on as need basis, in order to promote teamwork.
• Must have a commitment to follow all local and corporate policies and procedures as they relate to this position.
• Must be self-motivating and have a high degree of analytical ability and confidentiality, and work in a safe, prudent and organized.
Financial
• To ensure that the daily payroll operations run smoothly.
• To make sure that all payroll reports that are required to go to the Human Resource office and government agencies (Federal and Provincial) are properly submitted.
• Balance the gratuities to the Bell persons, Room Service Servers, Banquets Servers, and Bartenders in accordance with the Night Audit’s revenue reports.
• Ensure that vacation entitlements and accruals are in accordance with the union agreement and the company vacation policy.
• To prepare the payroll journal for the month-end processing and to submit this journal to the Assistant Controller on the first day of the month.
Operational
• To be responsible for the training and development of payroll staffs under his/her direct supervision.
• To be familiar with the hotel’s operating systems and software including Electronic Time Clock, Excel, etc.
• If required, prepare daily payroll reports for different departments.
• Assist with daily payroll editing.
• Ensure that the payroll system is running effectively and to back up all relevant information that will be used in the current and historical reporting.
• To prepare the Daily Payroll Report that will be used to compile the Labor Report.
• Respond to governmental inquiries.
• Ensure that all garnishments are deducted and submitted in a timely manner.
• Ensure that all employee payroll advances are deducted and reconciled accordingly.
• Ensure that payments of all deductions are paid on time.
• Provide all reports that the human resources department requests—such as the Vacation Outstanding or the payroll provider’s Vacation Report.
• Ensure that the payroll data is entered on time and submitted to payroll provider for payroll processing.
• Reconcile the advances and the labor hours between the payroll provider register and the total amount of electronic time clock hours recorded, based on the corporate template and policy.
• Ensure that all Human Resource information is properly processed and incorporated into the payroll.
• Ensure ongoing development and management of internal payroll spreadsheets.
• Communicate with department heads about payroll issues.
• Handle all telephone inquiries.
• Prepare the manual pay cheques and incentive payments when required.
• Reconcile vacation and statutory holiday’s accounts.
• On Pay Period basis, produce the following reports:
• Accrued payroll for pay period not paid.
• Reported vs. actual reconciliation.
• Overtime analysis.
• Sick pay analysis.
• During the budget process, assist the department heads in producing their annual labor budgets taking actual history and labor standards in account.
• Ensure that all of the hotel’s systems and internal controls, that are applicable to the payroll function, are followed.
• Maintain complete confidentiality with all payroll dealings.
• Conduct self in a professional manner at all times to reflect the high standards of the Company.
• To perform other duties that the DOF / Assistant Controller assigns.
• 维护酒店工资薪酬系统，并按照酒店的规章制度准时发放工资。
• 确保工资薪酬部门工作运作正常高效，并符合所有国内相关法律制度。
岗位职责:
• 灵活掌握工作时间，并确保能够完成所有主要工作职责。
• 必须接受合理的工作安排，以确保团队合作。
• 必须遵循所有当地和酒店内部与该岗位相对应的政策法规。
• 必须拥有良好的逻辑判断能力，保守机密，保持谨慎有序的工作态度。
财务
• 确保每天工资计算工作正常运作。
• 确保所有人事部门和政府机构所需要的报表都能及时完成并提交。
• 根据收入审计编制的收入报表，发放行李员，送餐服务员，宴会服务员和酒吧调酒员的津贴。
• 确保假期的预提符合酒店和相关的假期政策。
• 在月底完成工资薪酬的记帐凭证，并在月初一号及时提交给财务副总监。
运作
• 负责培训工资福利相关员工和属下。
• 熟悉酒店的营运系统和相关电子软件，包括电子考勤系统，电子表格等。
• 全面支持每日部门内的行政工作
• 维护日常工资数据的修改。
• 确保工资系统运行正常，并及时备份数据，以供以后参考用。
• 每天定时编制工资信息报表，装订存档以供政府查询之用。
• 确保所有的员工扣款都可以及时被记录。
• 确保所有预付工资都被及时扣除和记录。
• 确保所有工资性扣除款项及时支付。
• 提供所有人事部门所需要的所有假期数据信息报表。
• 确保及时完成工资数据的输入，并及时提交工资报表，确保按时支付工资。
• 根据酒店规章制度，及时整合电子考勤机的相关数据和部门考勤报表数据之间差异工时。
• 确保人事部所有员工工资福利相关信息及时输入工资系统，并体现在工资报表之中。
• 确保及时更新酒店内部工资报表。
• 及时与各部门经理沟通关于工资福利各项事宜。
• 处理所有的电话询问。
• 维护并协调部门内部以及其他部门的沟通和文件的传递
• 对于相关的文件或邮件进行翻译
• 管理和盘点财务部相关的办公用品和设备
• 准备工资支票或是各项奖励津贴付款。
• 整合所有假期或是国定假日加班工资付款。
• 在部门和酒店里积极主动的代表部门参加酒店的各个委员会
• 准备和及时更新关键数据表，管理所有合同文件的存档，和仓库管理登记表等
• 处理酒店相关保险的申报和理赔，与酒店的保险经纪联系和各个部门联系，取得申报保险的必要文件，报告并盖章
• 每两周统计即将到期的合同，执照和许可证等，并给相应部门发送提醒，确保及时申请
• 在每月编制工资的期间内，准备以下报表：
• 预提在当月尚未支付的工资。
• 实际工资发放明细表。
• 加班统计表。
• 病假工资统计表。
• 在编制年度预算期间，协助各部门经理根据实际人员人数及工资基数来制定新一年的预算。
• 确保所有酒店内部的工资系统和内控制度符合工资计算功能的需要。
• 对于所有与工资相关的数据信息进行保密。
• 随时保持专业的工作状态。
• 及时完成财务总监和财务副总监指派的其他任务。
Knowledge and Experience知识和经验:
• Proficiency in computer operation, especially Microsoft applications is preferred
• Excellent interpersonal and problem-solving skills
• Highly responsible and reliable
• Ability to perform well in a fast-paced, stressful environment
• Ability to coordinate work as part of a team
• Ability to focus on the needs of guests, remaining calm and courteous at all times
• 能熟练操作计算机尤其是微软应用程序者优先
• 出色的人际交往和问题处理能力
• 高度负责和可靠
• 能够在节奏快、压力大的环境下出色地完成工作
• 能够作为团队的一员协调工作
• 能够将注意力集中于宾客的需求，在任何时候始终保持冷静和礼貌
Your team and working environment:
Fairmont Chengdu, situated within the Palm Springs International Centre, is located in the heart of Tianfu New Area and Chengdu Hi-tech Zone and is adjacent to the Century City New International Convention & Exhibition Center, Global Center and the Tianfu Software Park. The hotel features 336 guest rooms, Willow Stream Spa, Gold Executive Floor, over 1,350 square meters of meeting facilities, and a collection of F&B concepts including an all-day-dining restaurant Spectrum, CUBE a three-floor concept - lounge, cocktail bar and restaurant, and our feature restaurant MIKU occupying the top level of the hotel.
成都棕榈泉费尔蒙酒店坐落于棕榈泉国际中心，地处天府新区的核心区域及成都高新区，毗邻世纪城新国际会展中心，环球中心及天府软件园。
成都棕榈泉费尔蒙酒店设有336间酒店客房，蔚柳溪水疗中心，金尊行政楼层，超过1350平方米的会议及宴会设施，以及一系列的餐饮设施，包含全日制餐厅“食百绚” ，三层楼的酒廊、鸡尾酒吧及特色餐厅“Cube”，以及位于酒店顶层的“觅”特色餐厅。
Note: Customization may be included for any specific local or legislative requirements, such as work permits
Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
Why work for Accor?
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