总经理行政助理

Provides administrative support to General Manager and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.给总经理提供帮助和保证执行酒店的政策方针，标准，和程序并将运用于行政职能。Reads and routes incoming mails.阅读和传送邮件。Locates and attaches appropriate file correspondence to be answered by General Manager.查找并添加总经理所需要的文件信函。Types, file, and upkeep of all private and confidential matters related to the Executive Office.打印，归档并维护所有有关与行政办的私人和机密事件。Sets up and maintains systematic and efficient filing system, both for hard files as well as all electronic data, that enables quick retrieval. 建立和维护有效率的文件系统，能够快捷的查找文件和电子档案。Ensures all files are kept up to date at all times.保证所有的文件及时更新。Prepares the relevant materials for all meetings attended by the General Manager: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings.准备总经理所有会议的相关资料，每日营运会议、行政委员会议、部门会议和特殊会议。Maintains and updates the activities diary to keep track all official activities and event that involve the General Manager.为总经理维护和更新每天的活动安排以保证所有的活动以及事件不会错过。Reminds the General Manager on all important appointments/ events or activities that to be attended by the General Manager.提醒总经理所要参加的所有的重要约会/事件或是活动。Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.接听电话，给予来电者以正确的信息，或者转接更恰当的人员和地点。Maintains and updates the Corporate/ Government contact lists as required.根据要求维护和更新协议公司/政府的联系方式。Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person.接待来访者，了解拜访的目的，并将来访者引荐给总监或相关的人员Compiles and types statistical reports.编辑并打印各类报表Makes copies of correspondence or other printed matter.复印来往信件或者打印文件。Prepares outgoing mails.准备好即将发出的邮件。Types, takes dictation and minutes, drafts letters, files and traces, composes correspondence.打印、记录并制作备忘录，草拟信件，文件归档，书写通信Maintains timekeeping records and schedules for the department.按照时间的顺序保存部门的记录和时间计划表。Monitors and maintains the proper appearance of the Executive Office.监督并保存办公室的出勤状况。Take charge of other department administration task.负责完成被安排的其他部门的行政工作。Accept and complete other tasks from Hotel.接受并完成酒店安排的其他工作。