应付会计 Clerk, Accounts Payable

Job Summary 岗位概述
To ensure the completeness and accuracy of all payments on a timely basis
确保所有付款的及时性、完整性及准确性
Key Duties and Responsibilities 主要职责与责任
1. In conjunction with the AP Manager, develop, update as required and implement the departmental operations manual including policies, procedures and task lists in line with the overall Resort policies and procedures and relevant Government Regulations与应付经理合作，根据需要进行开发、更新，并执行部门操作手册，包括政策、程序和任务清单，并与酒店的全部政策和程序及相关政府规定相一致。
2. Ensure all subordinates are aware of and follow the operations manual, providing training as appropriate确保所有下属都了解并遵守操作手册，并提供适当的培训。
3. Ensure all Suppliers are set up in the accounting system once approved and are kept up to date确保所有的供应商在会计系统中经过批准建立并保持最新状态。
4. Ensure all Receiving Records and attached Invoices / other documentation are received intact on a daily basis, reviewed
and processed in Accounts Payable. 确保所有日常接收的收货记录和附加发票/其他文件的完整性，并在应付账款中进行审核和处理。
5. Ensure all Invoices are appropriately approved and have the required supporting documentation to facilitate payment.确保所有发票的真实性及合法性，并提供所需的支持文件以便于付款
6. Ensure any queries on prices, extensions etc. are followed-up and cleared prior to final acceptance for payment.确保在最终接受付款之前对价格，延期等的任何疑问进行跟进和清算。
7. Ensure Invoices match the Purchase Order and/or other documentation including, where there is no PO, test-checking of
pricing against Contracts etc.确保发票符合采购订单和/或其他文件，包括没有采购订单，对合同等进行定价检验。
8. Ensure payments are made in accordance with agreed credit terms. 确保付款与约定的付款条款一致。
9. Ensure payment runs are prepared in accordance with agreed credit terms, with all supporting documentation attached, and are checked and approved, prior to sending for signature by the approved signatories.确保付款运行是根据约定的付款条款准备的，并附有所有支持文件，并经过核准和批准，然后经过核准的签署人签批。
10. Ensure reconciliations are completed between the Suppliers Statements and the Resort records on a monthly basis and that reconciling items are followed-up and cleared on a timely basis, with any items remaining outstanding for more than 30 days or which are of concern are brought to the attention of the AP Manager / Director of Finance. 确保完成每月酒店与供应商之间的对账，并且及时跟进和清算应调节项目，任何超过30 天未完成的项目应引起应付经理/财务总监的关注。
11. Ensure reconciliations are maintained as appropriate for any sponsorship etc. arrangements and are reported on a timely
basis to the AP Manager / Director of Finance确保对账工作得到适当的调节与安排，并及时向应付经理/财务总监报告。
12. Ensure regular follow-up with the main Suppliers in order to maintain a good working relationship for the overall benefit of
the Resort. 确保与主要供应商的定期跟进，以维持良好的工作关系，从而确保酒店的整体利益。
13. Ensure ongoing negotiation with the Suppliers in order to improve credit terms, which may include shorter or extended
terms. 确保与供应商进行持续的协商，以改善付款条款，包括缩短条款期限或延长条款期限。
14. Ensure all payments required by a certain date are paid on time and that a trace system is implemented and followed accordingly.
确保所有付款都按时支付，并追踪跟进系统相应的执行。
15. Ensure all advance or progress payments are appropriately recorded and matched against subsequent payments and liaise with Procurement to prepare a monthly report of advance payments, reconciled between Procurement and Accounts Payable records. 确保所有预付或按进度支付的付款都适当记录并与后续付款相匹配，与采购保持联系，准备每月的预付款报告，在采购和
应付账款记录之间进行协调。
16. Ensure an Aging report is prepared on a monthly basis and explanations of all amounts outstanding for 60 days or more
are explained to the AP Manager / Director of Finance. 确保每月出具一份账龄分析表，并解释所有超过60 天以上的未付清金额，并向应付经理/财务总监解释。
17. Ensure various systems and reports are maintained and highlighted for key performance indicators.确保各种系统的关键绩效指标被保持和显著显示。
18. Use initiative to query and follow through on unusual transactions and undertake other audit techniques to assist with
verifying the completeness and accuracy of the payments.主动查询和跟踪异常交易，并通过不同的审核方法来协助核查付款的完整性和准确性。
19. Bring to the immediate attention of the AP Manager / Director of Finance (or more senior person) any matters which appear to represent a material non-compliance with contractual agreements, possible fraud or irregularity, violation of laws or regulations, or significant deficiencies in internal control. 当出现任何疑似不遵守合同约定、诈骗、无规律可循、不符合法律法规或者重大内控缺陷的事项，应立即引起应付经理/财务总监（或者更高级别领导）的关注。
20. Ensure any required General Ledger postings are prepared on a timely basis.确保所有总账入账所需能及时准备。
21. Assist as required with the month-end Accounts process to ensure the Accounts are prepared within the required timetable
and are as accurate as possible. 根据月结流程进行协助，确保账户在规定的时间内准备好，并且尽可能准确。
22. Assist as required with the annual Budget and ongoing Forecast processes. 根据需要协助年度预算及正在进行的预测的进程。
23. Ensure all records are appropriately filed for ease of future reference, tidiness and for audit purposes, and utilize electronic
storage as much as possible taking into consideration all relevant Government Regulations确保所有记录整齐有序并妥善备案，并尽可能利用电子设备存储及考虑到所有相关政府法规，以便日后的审计与参考。