董事总经理行政助理 Administrative Assistant - Managing Director

Job Summary
职位简述
According to the requirement ofManaging Director To assist his daily work.
根据总经理的要求协助其日常工作。
Key Duties and Responsibilities
主要义务和职责
To reflect the Atlantis philosophyby providing a high quality of service to our customers by adopting a positiveattitude and keeping the team spirit at the highest level.
以积极的态度保持团队的高度精神状态，实现高品质的对客服务，展现亚特兰蒂斯的理念。
Ensures all correspondences, faxes,messages, emails are responded in a timely manner / disseminated accordingly.
确保所有的往来函件、传真、信息、邮件能及时得到回应/传达。
Attend phone calls from guest andrespond to the emails received from guest and concerned individuals in a timelymanner.
参与并及时对来自客人或相关人员的电话和邮件予以反馈。
Ensures security and upkeep of alldepartment confidential files.
确保所有部门的机密文档能安全且妥善保管。
Assists the Managing Director as andwhen required on daily basis.
根据日常需要协助总经理工作。
Handles all appointments and keepstrack of Managing Director’s daily schedule and engagements.
处理并跟进董事总经理日常日程的安排和活动。
Handle and respond to inquiriesrelated to administration office and managing director.
处理并答复与行政办公室和董事总经理相关的问询邮件。
Maintains office supplies inventoryby checking stock to determine inventory level; anticipating needed supplies;evaluating new office products; placing and expediting orders for supplies;verifying receipt of supplies.
通过检查库存来确定库存量来保证办公用品库存；预估所需的用品；评估新办公用品；放置并加快用品的订单；验证物品的收货。
Co-ordinates with colleagues andrepresentatives of other departments to ensure an efficient flow ofcommunication.
与员工们及其他部门的代表协调，确保沟通的有效性。
Contributes to team effort byaccomplishing related results as needed.
根据需要完成相关工作，为团队合作做出贡献。
Takes minutes for the meeting asrequired, ensure to disseminate minutes to all concerned.
根据需要记录会议纪要, 确保会议纪要传达到各有关部门。
Prepares Operations Team Managementroster and distributes within the team.
制定运营团队管理的排班表并发给各成员。
Maintain and update all the file andcontracts which relate to the resort.
保持合同的更新文件及所有与酒店有关的所有事宜。
Follows up on promotion details,upon instruction to ensure that necessary promotional materials (manuals,flyers etc.) are prepared.
跟进宣传细节，在指导下确保必要的宣传资料（手册、传单等）准备充分。
Handles and follows up on ad hocassignments as assigned by the Executive Assistant.
处理并跟进由董事总经理指派的特别任务。
Routine filing of documents in anorganized manner.
有序有规律的存储好文档文件。
Has strong desire to continuouslylearn and develop self.
对不断学习和发展自我有较强的渴望。
Proactively seeks out to improve andadd new skills identifies the areas of development and creates a plan Leveragesformal, informal, on the job and e-learning training opportunities.
积极寻求改善和增加个人技能：善于识别并借助于正式、非正式、在职和电子学习的培训机会发展并制定相应计划。
Seeks out mentor opportunities andproactively asks for feedback from others.
寻找良师益友，并主动请求他人的反馈。
Manages career — does not wait forthings to happen but seeks out next steps.
管理职业 – 具前瞻性地在事情发生前先找寻解决方案。
Realistically assesses personaldevelopment needs on all fronts.
实际评估各方面的个人发展需求。
Uses logic and systematic reasoningwhen approaching problems.
梳理问题时使用有条理的且系统的推理方式。
Understands and applies analyticaldesign principles and tools.
理解并使用分析设计原则和工具。
Evaluates detail to find a solution:which can identify discrepancies and pinpoint causes to the issues.
判断细节，找出解决方案：具备识别差异性并查明问题起因的能力。
Evaluates all components of thedecision-making process: costs, benefits, risks, and chances for success.
评估决策过程的能力：成本、效益、风险、和成功机会。
Skills, Experience & Educational Requirements
技能、经验和教育要求
Strong interpersonal skills
较强的人际交往技能
Organizational skills
组织技能
Strong administrative abilities
较强的行政能力
Ability to have a strong customerfocus
较强的以顾客为中心的能力
Leadership abilities
领导力
Strong communication skills
较强的沟通能力
Strong communication skills both inChinese and English, proficient in Microsoft Office
有良好的中英文沟通能力，擅于使用办公软件
Bachelor’s degree or above arerequired
需要本科以上的学历