行政助理 Administrative Assistant

处理与行政管理相关的来函和去函。
Routes all incoming and outgoing mail as well as correspondences related to the general administration.
确保办公用品得到妥善储存和使用，以尽量减少浪费和损耗。
Ensures that administrative inventory items i.e. office supplies, are stored properly and utilised accordingly to minimise wastage and spoilage.
维护固定用品、准库存用品、用品库存、再次订购、用品清单和计量单位。
Maintains stationary Items, par stock items, to be included as inventory items, re-order points, item listing, unit of measure.
接听和转接来电。
Answers and routes incoming telephone calls.
为总经理安排会议预约。
Schedules appointments for General Manager.
确保在处理所有与工作有关的事务时严格保密。
Ensures that the strictest confidentiality is maintained in dealings with all work-related matters.
需要时出席会议并做好会议记录。
Attends and prepares meeting minutes as and when required.
确保始终保持高效、准确的手工和电子归档系统。
Ensures that an efficient and accurate filing system, both manually as well as electronically is maintained at all times.
在适当的情况下，代表总经理处理日常信函。
Handles day-to-day correspondences on behalf of the General Manager where applicable.
按照总经理的指示准备报表、信函、备忘录、传真等，同时确保始终严格保密。
Prepares reports, letters, memorandums, fax etc as assigned by the General Manager whilst ensuring the strictest levels of confidentiality at all times.
按照总经理的要求邮寄、传真和转发文件。
Mails, faxes, and forwards documents as required by the General Manager.
根据集团管理和政策的要求维护项目记录和表格。
Maintains item records and forms as required by the corporate management and policies.
维护办公室的日常管理，同时确保所有合同和财务文件的安全。
Maintains office organisation and maintenance whilst ensuring that all contracts and financial documents are safeguarded.