F&B Administrative Assistant 餐饮部行政助理

1. Co-ordinate the distribution of the monthly F&B Promotion to department heads.
协调分发每月的餐饮推广给各部门总监。
2. Ensure compliance of daily attendance and prepare attendance records for submission to Human Resources in line with payroll timetable.
确保遵守每日考勤政策，并根据工资时间表准备和上交考勤记录给人事部。
3. Maintain file of all F&B contracts and licenses, .
保管餐饮部所有的合同、证件.
4. Monitor F&B stationary supplies and initiate
监控餐饮部的文具供应并在需要采购时填写采购单。
5. Ensure the departmental filing system operates smoothly, including: reports, contracts, catalog, letter, memo, fax and e-mail.
保证部门文档系统正常运转，包括：报告、合同、目录、信件、文书、传真和邮件。
6. Ensure the departmental communication operates smoothly, including: phone call, fax and e-mail.
保障部门通讯设备正常，包括: 电话、传真和电子邮件。
7. Arrange appointments and meetings for the Director of F&B , ensure the appropriate documents for each appointments.
为餐饮总监安排会晤及会议, 并提供所需文件。
8. Attend related meetings as departmental and hotel co-ordination meetings.
参与有关会议如部门会议及酒店协调会。
9. Take meeting minutes, accurately transcribe and circulate to appropriate personnel.
完成会议纪要，准确记录并转交有关人员传阅。
10. Take charge of administrative matters of the Division.
负责管理本部门的行政事务。
11. Translate Chinese correspondence and other literatures to English and vise verse.
将有关中文报告和其它文献翻译成英文。
12. Submit Attendance Record and others to HR and other departments timely.
及时的向人力资源部及其它部门提供考勤记录和其它文件。
13. Perform other duties which may be assigned from time to time.
完成随时委派给的其它任务。
14. Maintain strictest confidentiality at all time on all matters.
严格保守酒店机密。
15. Well inform on all accounting matters, act as coordinator when is necessary
了解餐饮事务，并在必要时担任协调工作。
16. Custody all F&B licenses, contracts, promotion cards. In charge of the license renew; Update the contract status to department manager on a timely basis to ensure contracts be renewed two months before expire date .
保管所有部门的证件、合同和促销卡。负责证件的更新，更新各部门合同的情况以保证合同在到期日两个月被更新。