应付文员 AP Clerk

Specific Duties
具体职责
1. Be
aware and abide by Equal Employment Opportunity and Affirmative Action
legislation and the hotel's policies in regards to harassment prevention.
了解并且遵守员工均等原则，积极乐观的遵照酒店的关于预防骚扰的规章
2. Work
in a safe manner and abide by Occupational Health and Safety legislation and
the hotel’s policies in regards to accident and incident reporting procedures.
在安全的情况下遵守职业安全保健规定和酒店关于事故报告的程序规章
3. Adhere
to all standards and procedures as set out in the Staff Handbook and compliance
with JW Marriott’s Code of Conduct.
拥护员工手册中的所有标准和程序并且遵守JW Marriott行为守则
4. Deliver
exceptional service to both the internal and external customer in line with the
principles of the JW Marriott philosophy.
提供给国内外客人符合JW Marriott 理念的服务
5. Review,
investigate and develop more efficient methods, procedures and processes to
fulfil and meet the hotel's accounts payable obligations and needs.
审查、研究和发展更多的方法，程序以及步骤去履行酒店应付义务和需要
6.Process
supplier invoices, cheque requests and expense claims into the accounts payable
system on a timely basis after ensuring:
在确保及时把供应商发票，支票申领以及费用支付记录录入应付系统：
7. All
invoices have been appropriately approved in accordance with the hotel’s
purchasing policies and procedures;
所有发票都有根据采购程序进行相应的审批
8. An
approved purchase order is attached where required;
要求付上经批准的采购单
9.Receive and verify daily payment applications and
requisitions for goods and services and ensure the transactions comply with the
contract.
处理日常付款业务，确保所付款项与合同一致（如有合同约定）
10.Follow up and
reconcile the prepaid account at the end of each month.
每月月末，做好预付账款科目的跟进和协调工作
a) Ensure we
have received all the goods and services according to the prepaid contract.
确保需要预付款的合同能及时收到对方提供的货物和服务
b) Record and
keep the invoice or receiving note properly especially deposit for room rental.
In order to collect the deposit timely as soon as the contract is terminated.
记录并保存好押金收据或发票（房租合同），以便当合同到期时能够及时收回押金
11.Liaise with external
suppliers and internal claimants to achieve compliance with systems, procedures and processes.
根据政策和程序, 联系外部的供应商和内部报销人员完成与系统对账。
12. Follow-up and clear on
a timely basis, outstanding supplier invoices awaiting authorization.
及时跟进未完成的待批准的供应商的发票
13.Process cheque runs /
EFT batches on a timely basis to ensure creditors are paid in accordance with
credit terms and to take advantage of available discounts in line with property
policies and procedures.
及时处理支票的使用/EFT batches 并且确保支付符合信贷条款， 在符合酒店政策和程序的基础上利用一切可以用的折扣优势
14.Assist Receiving Clerk
and Stores with maintenance and operation of the accounts payable system with
regard to Food and Beverage.
帮助收货及仓库维持运行关于食品及饮料的应付系统
15.Organize all foreign
drafts and telegraphic transfers where required.
处理必须的国外付款的电汇
16.Maintain manual cheque
or ebanking batch log at all times and present to Financial Controller for
signature with each cheque run.
维持手工支票或网银的记录，每一张支票的使用都须报财务总监批准
17.Maintain adequate
supply of blank cheques.
维持足够的银行空白支票
18.Ensure all supplier
invoices are stamped “paid” after payment has been processed.
确保所有的供应商发票在付款后都盖了“paid”章
19.Issues an expense journal on a weekly basis to
general ledger
每星期完成费用凭证录入，交给总账
20.Perform month end
closing procedures for the accounts payable system and export month end
accounts payable distribution to the general ledger.
每月月底关闭应付系统将应付交于总账核对
21.Assist Accountant with
performing month end accruals for an0y unprocessed invoices at month end.
协助会计处理每月月底未处理完的发票的预提.
22.Print month end aged
payables listing, A/P Distribution, cheque register and purchase journal and
file for future reference.
打印每月月底的应付账龄表，A/P分配，支票登记及采购日记账存档备查
23.Reconcile supplier
statements monthly with hotel records and follow up on any discrepancies.
分析供应商和酒店的每月记录并且跟进所有差异。
24.Maintain an effective
filing system for paid and unpaid supplier invoices.
为已付款及未付款的发票建立一个有效的文件系统
25.Answer all supplier
requests in a timely, professional and courteous manner.
用专业并且礼貌的方式及时回答供应商的所有问题
26.Complete all supplier
credit applications.
完成所有供应商的信用申请
27. Complete bind and
label the payment voucher before 10th every month
每月10号前完成上月付款凭证编号装订工作