Receptionist (Corporate)

Your day to day
• General telephone coverage including answering of general inquiries and redirecting of phone calls to relevant functions
• Update telephone directories in public drive
• Update staff birthday list and chart
• Greeting, directing, and notifying the relevant functional heads/assistants of visitors to Shanghai Support Center
• Take the responsibility of visitor registration and contact handling process, which have been implemented in Shanghai Support Center
• Receiving of courier services and other deliveries and liaise with courier companies for picking up of outgoing packages• Sorting of incoming mails, newspapers, packages and making internal distribution
• Assist in receiving and distributing office stationeries requisitioned by the functions
• Take control of the office main gate, LED screen and welcome screen at 2F
• Daily supervision of the cleaners to ensure that the 2F mail room, open lounge, pantry, reception area and meeting rooms are neat and tidy always
• Overseeing the shared storage rooms, including storage room key in and out tracking, cleaning• Office pantry supply management, distribution, place orders
• Other office general administrative work, e.g. name card printing, copy room facility maintenance, related payment handling and office event support as requested
What we need from you
Education
• College degree or above
Experience
• Reception, administrative support or customer service experience required
Technical Skills and Knowledge
• Detail oriented, responsible, adherence to deadlines
• Effective communication skills in oral and written
• Good oral, written English and strong interpersonal skills
• Good office automation skills