销售部秘书Sales Secretary

1.Support the Assistant Director of Sales Marketing, Director of Sales & Marketing and the Sales Managers in their day to day activities and to assist them in achieving their personal and team objectives.
支持市场销售总监、市场销售总监和销售经理们的日常工作，协助他们实现其个人和团队的目标。
2.Determine and implement the procedures and standards of an effective filing system.
确定并实施有效的备案制度的程序和标准。
3.Provide adequate supplies of stationary and ensures that the following forms are used and kept updated at all times:
提供下述固定充足的表格且可确保使用，并且时刻保持更新：
- Timesheets
- 工作清单
- Purchase orders
- 采购订单
- Travel authorizations for business trips
- 差旅清单
- Brochure supplies (office)
- 办公室宣传册物资
- Holiday and sick leave
- 假期和病假申请
- Expense forms
- 费用开销表
4. Maintain and update inventory: control of all gifts and giveaways.
维护和更新存货清单：控制所有礼品的赠送。
5.Maintain an up-to-date operating manual of the department, incl. policies and procedures, rules and regulations.
维护和更新部门的工作操作手册：包括政策程序，规章制度。
6. Compile monthly reports to be completed by 5th of each month.
编制月度报表并且在每月的5号完成。
7.Compile statistics.
编制统计数据。
8.Assist with the co-ordination of direct mail campaigns on behalf of sales and marketing, labeling, data collection and distribution of mail items.
代表市场销售部直接协调邮件活动，电子邮件的标签、搜集数据和分配。
9.Ensure the efficient liaison between the sales office and other sales offices in sister hotels, including the distribution of our sales correspondence and collateral to other hotels.
保证和其他销售办公室及姐妹酒店的高效率联络，包括我们对外酒店的回复和宣传物料的一致性。
10.Annual contracting administration for corporate and Travel business.
管理年度的商务合同和旅行社合同。
11.Ensure that store requisitions are submitted monthly.
保证递交每月一次的领料单。
12.Ensure ordering of business cards.
保证名片的订购。
13.Ensure sensible and effective use of the telephone-all incoming calls promptly answered in an agreed manner.
在规定的电话礼仪下确保合理有效地使用电话并及时处理来电。
14.Ensure that calls are screened and dealt with in an appropriate way.
确保电话进行筛选，并以适当的方式处理。
15. All enquiries to be dealt with within 24 hours.
所有的问询须在24小时内处理回复。
16.Assist telesales research of existing/new clients within guidelines of Assistant Director of Sales & Marketing / Director of Sales & Marketing.
在助理市场销售总监/市场销售总监的指导，协调做好关于现有/新客户电话销售的研究。
17.Sort all incoming mail for the attention of the Director of Sales and Marketing and Sales Department.
注意排序分类所有发送至市场销售总监和销售部的邮件。
18.Ensure the strict confidentiality of information passing through the office.
保证严格保密所有办公室信息。
19. Record minutes of all meetings conducted by the Director of Sales and Marketing and any others as when directed by the Sales and Marketing team from time to time.
记录所有由市场销售总监或其他部门总监给销售团队开会的会议记录。
20.Maintain the highest standards of professional, ethics, and attitude toward all hotel guests, clients, and colleagues.
对酒店的客户和同事始终保持专业和伦理道德的最高标准。
21.Coordinate and assist in organizing sales trips.
协助组织销售差旅活动。
22. Perform all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures.
及时有效的根据酒店政策和程序履行所有的义务和责任。
23. Understand and strictly adhere to the rules & regulations established in the employee handbook and the hotel’s policy on fire, hygiene, health & safety.
理解并严格遵守酒店设立的员工手册和酒店的政策,卫生,健康和安全规则和条例。
24. Ensure that all potential and real hazards are reported and rectified immediately.
确保所有潜在和现有的危机都立即报告与纠正。
25.Understand and strictly adhere to the hotel’s employee rules & regulations.
理解并严格遵守酒店的规章和制度。
26. Perform any other duties as assigned to them by management.
执行管理层分配的任何其他职责。