部门秘书 Secretary

1.根据部门经理的要求对文件档案进行适当的管理。
Locates and attaches appropriate file correspondence to be answered by Division Head.
2.打印、存档并更新所有与部门相关的私人及机密文件。
Types, files, and upkeeps all private and confidential matters related to the department.
3.为部门总监参加的所有会议准备相关材料：每日运营会议、行政管理层会议、部门会议及临时召开的会议。
Prepares the relevant materials for all meetings attended by the EAM – Food and Beverage: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings
4.应答电话并给予致电者相关信息或将电话转给适当的人并拨打外线电话。
Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls
5.复印信件或其他打印品。
Makes copies of correspondence or other printed matters
6.准备发出的邮件。
Prepares outgoing mail
7.打字、记录口述及会议纪录，草拟信件、存单及追踪，撰写回函。
Types, takes dictation and minutes, draft letters, files and traces and composes correspondence
8.处理月度文具仓/总仓和干货仓的领货申请单。
Handles monthly requisition of stationeries/general and dry goods stores