Personal Assistant Executive Office 总经办行政助理

Duties and Responsibilities 工作职责
· Print reports, letters, memos and some confidential documents and translate them when necessary.
· 打印报告、信件、备忘及一些涉及机密的文件，需要时进行翻译
· Establishment and management of archives system in accordance with Hualuxe standards.
· 根据華邑的规范建立及管理档案系统
· To receive and distribute e-mails and faxes and give priority to e-mails and faxes addressed to the General Manager.
· 接听及分发邮件和传真，并对致总经理的邮件和传真优先处理
· Receiving goods and ensuring adequate stock.
· 根据采购单点收物资并确保物资存量充足
· Remind General Manager whenever he has important occasions and appointments to attend.
· 每当总经理有重要场合和约会要出席时需作出提醒
· Prepare and record all planned contracts issued.
· 预备并对所有已发出的计划书合约做记录
· Ensuring cleanliness within the department.
· 确保部门内保持洁净
· Make minutes of daily administrative meetings or related meetings.
· 于每日行政例会例会或有关会议做会议记录
· Inspection all locations of the hotel if necessary.
· 有需要时须于酒店各位置进行巡查
· Other duties.
· 其他事宜
Required Skills 技能要求
· Good communication skills良好的沟通技巧
· Customer service skills客户服务技巧
· Ability to solve problems解决问题的能力
Qualifications 任职资格
· Education: College degree or above or secretarial Diploma
· 学历：大专以上文化程度或持有秘书毕业证书
· Language proficiency: good listening, speaking, reading and writing skills in Chinese and English
· 语言能力：中英文听说读写能力良好