HR Officer人事专员

I. Background
The HR Officer will assist the Head of Human Resources in a wide range of HR tasks covering both local and expatriate staff, teachers and support staff. A friendly and helpful approach is essential as the HR Officer will be dealing with a range of regulatory and employment process issues, and will need to interface with local Government offices and banks etc as well as with expat and local staff. He/she must be polite and calm even when faced with challenges.
II. Job Responsibilities
Human Resources Process
- Assist the Head of HR and HR supervisor with the local staff and 3rd party staff onboarding processes for local staff;
- Monitor attendance of 3rd party staff and liaison with finance for payment to 3rd party for related staff cost calculation;
- Assist with the administration of all accommodation, health policies, campus and network access for new and existing staff;
- Assist with the preparation of expat residence and work permit applications and renewals and temporary residence registration;
- Assist and accompany expat to off-site appointments to set up bank accounts, arrange local SIM cards and set up WeChat etc;
- Assist with organising the induction process and programme;
- Assist with updating and monitoring the HR calendar and support the Head of HR in tracking and sending reminders as appropriate to staff and Head of Departments to ensure that all HR items are completed on time including expat permit renewals, professional reviews etc;
- Collect, file and upload relevant certificates and records in the paper and electronic personnel files;
- Update the data in the School’s HR database on a timely basis to ensure the staff records are up-to-date and complete, following up on any missing data as necessary;
- Assist the Head of Human Resources with the recording of staff absences such as sickness absence, annual leave and compassionate leave; and
- Assist the Head of Human Resources with updating School policies and the Staff Handbook when requested.
General
- Keep the Head of Human Resources informed of any HR related matters on a regular and timely basis;
- Attend HR Team meetings and general staff meetings as required;
- Participate in the School’s personal performance management review process; and
- Perform any other tasks which commensurate with the role as reasonably requested by the Headteacher, the Director of Finance and Operations and the Head of Human Resources.
III. Requirements
LEH International School, Foshan is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure and Barring Service (DBS), International Child Protection Certificate (ICPC) or equivalent.
Essential:
- Bachelor’s degree;
- Fluent in Mandarin with working language proficiency in both written and spoken English;
- Capable of quickly interpreting numerical and written information;
- Excellent analytical skills, great eye-for-detail;
- Good level of computer literacy, especially in the use of Microsoft applications such as Outlook, Excel, and Word as well as databases;
- Good communication and interpersonal skills;
- Ability to deal with confidential and sensitive information with tact and discretion;
- Willingness to help others; and
- Commitment to personal professional development.
Preferred:
- Has worked or is working in an international company or an education environment;
- Experience in finding out about, obtaining and reading HR relevant and policies/regulations.