行政秘书 Secretary for Executive Office

BASIC FUNCTION基本职责
Provide assistant services to theGeneral Manager.
提供总经理助理服务。
RESPONSIBILITIES AND MEANS职责和方法
1. Types reports, letters, memoranda,forms and correspondence for the General Manager; maintains files of same.
打印报告、信件、备忘录、表格及总经理的相关文件，并保管相关文件。
2. Takes down and transcribesdictation and minutes of meeting; distributes same.
记录并转录口述及会议记录，并分发。
3. Answers and places phone call andarranges appointments for the General Manager reminds superior of same.
接听电话并为总经理安排预约并给予相关提醒。
4. Receives and screens office callsand visitors.
接听并筛选办公室电话及来访者。
5. Maintains adequate necessaryoffice supplies, initiates necessary requisitions.
保持适当的办公室设施供应，提出必要的补缺请求。
6. Sees to cleanliness andorderliness of own work area and of superior.
注意并保持自己工作区域的整洁。
7. Opens, reads, sorts and recordsall incoming mail; dispatches and records all outgoing mail.
打开、阅读、分类及记录所有来信；分派及记录所有外发函件。
8. Communicate with the owner and transferthe information to General Manager.
与业主沟通并传达信息给总经理。
9. Keep filing. Keep filesin order.
保管文件，使文件整理有序。
10. Performs other dutiesthat maybe required of her.
履行分配给她的其他职责。
JOB SPECIFICATION工作要求
1. At least college graduate. 大专以上
2. 3 years’ experience. 国际品牌酒店三年以上工作经验
3. Proficient in typing and steno. 精通打字及速记
4. Can compose correspondence. 能编写相应文件及信函
5. Can maintain confidentialinformation. 能保守机密信息