财务部应付主管

The basic responsibilities of the Accounts Payable are the auditing, processing and timely payment of all hotel disbursements. He/she is also responsible for the preparation of certain expense analyses and for other reports and information.
应付帐款的基本职责为审计,处理和及时支付所有酒店付款.他/她也负责准备一些费用分析及其他报告信息.
1. Accounts for and audits all items on all purchase orders, receiving records and suppliers’ invoices.
记账并审计所有采购订单,收货记录和供应商发票.
2. Accounts for and audits all items on all outgoing shipments and suppliers’ credit notes.
记帐并审计所有外运货物和供应商的信用票据.
3. Reviews all payments (including payroll) whether by cheque, bank transfer or other means and forwards to Director of Finance for approval and signature.
审查所有付款(包括工资),无论是支票,银行转帐或其他事项,并得到财务总监的批准和签字.
4. Ensures that all invoices forwarded for either approval or payment has all supporting documentation attached.
确保所有发票得到批准或付款附有所有支持文件.
5. Post all transactions (vouchers) and stamp “POSTED” after completion. Record all vouchers including canceled one in the voucher lists.
记录所有交易(凭证)并在完成后盖“已入账”章. 记录所有凭证,包括在凭证列表中取消的项目.
6. Balances suppliers’ monthly statements to the hotel’s accounts payable records.
平衡每月的供应商的报表与酒店应付帐款记录的核对.
7. Follows up with hotel suppliers’ on missing invoices or credit notes.
向酒店供应商跟进遗漏的发票或信用票据.
8. Ensures that all invoices have been approved by relevant Department Head or person with appropriate level of authority prior to payment.
确保所有发票在付款前得到适当级别的相关部门经理的批准.
9. Properly records, reconciles and prepares invoices for payment ensuring that correct general ledger codes and cost centre codes have been used.
合理记录,调节,和准备发票付款,以确保总分类帐代码和成本中心代码的正确使用.
10. Ensures that the best rates are used where possible for payments in foreign currency.
确保在外币付款中使用最佳汇率.
11. Ensures the accurate and timely input of data to the accounts payable ledger.
确保正确且及时输入应付帐款分类帐的数据.
12. All signed cheques (pending for distribution to the suppliers) to be kept at the FC’s safe, and there is proper log maintained.
所有签署的支票(等待分配给供应商)将被安全存放在财务总监的保险箱,并保持适当的记录.
13. Process and apply the hotel tax on time.
及时支付酒店税务.
14. Ensures that cheques and other payment instruments are used in numerical order.
确保支票和其他付款凭证连号使用.
15. Ensures that any passwords or codes associated with payment mechanisms are not disclosed to unauthorised personnel.
确保任何与付款有关的密码或编码不被透露给未授权的人员.
16. Ensures that all information relating to bank account details and balances is treated as confidential.
确保所有与银行账户和余额有关的详细信息是保密的.
17. Maintains an adequate and up to date filing system.
保持适当的及最新的数据档案系统.
18. Handles all requests and enquiries in a timely, efficient and friendly manner.
及时,有效,友好地处理所有要求和询问.
19. Minimises the risks of accidents and workers compensation costs by ensuring the correct work practises are used and that the area is safe from hazards.
确保正确的工作实践及该工作区域的安全不受危害,使得意外的风险和员工赔偿费用最小化.
20. Is flexible in relation to working hours, especially at month end.
灵活的工作时间,特别是在月末.
21. Prepares trade accruals at month end.
在月底准备计提.
22. To perform any additional tasks assigned to ensure that the hotel functions smoothly.
执行一切额外的工作,以确保酒店职能顺利运作.
23. Liaise with the bank and the Foreign Exchange Control Bureau on all foreign exchange transactions by obtaining approvals and all necessary documentation。
就所有外汇交易联络银行和外汇管理局,以获得批准和所有必要的文件.
24. Ensure that sufficient training is provided to the Accounts Payable clerk.
确保为应付帐款文员提供足够的培训.