Executive Assistant行政助理

职责概述
GENERAL MISSION
协助总经理的日常工作，包括为其提供秘书服务，处理行政办公室事务等。监督所有行政职能包括收发内部及外部邮件、独立处理信函往来、及时更新归档系统，保证行政办公室的高效运行。负责度假村筹备与度假村开业的运营以及其他相关工作。
Provide executive assistance to General Manager, including secretarial services and coordinate activities. Oversee all administrative functions, including proper distribution of internal & external mail, independent correspondence and up-to-date registry system in time to ensure the efficient operation of the office. Manage hotel Operations and other relative challenges for pre-opening and opening.
工作职责
RESPONSIBILITIES AND MEANS
为总经理安排会议及预约，记录在工作日记中，确保总经理使用正确的文件。
Arrange appointments and meetings for General Manager, record same in diary and ensure General Manager has the appropriate documentation for each appointment .
按要求参加部门经理会议和行政会议等。
Attend meetings such as Department Head Meeting, Executive Committee Meeting and any other when requested.
正确记录会议并及时传送到相关人员。
Record the meeting correctly and send it to relevant personnel in time
接待来访者和客人。在总经理不在时回答客人的问题、帮助客人排忧解难。
Receive visitors and guests. In the absence of General Manager, answer questions and concerns and follow through resolutions.
为重要客人预定房间及订餐。
Arrange room and restaurant reservations for VIP guests/personnel if requested.
按要求为商务旅行安排行程。
Assist with travels arrangements for business trips as required.
根据各项工作任务的重要性帮助总经理安排工作。
Assess priorities of work and, wherever possible, assist in organizing General Manager’s priorities.
接听行政办公室的电话。
Answers telephones in the Executive Office as required.
协助口头及笔头翻译。
Assist with translations, oral and written.
了解其他部门的工作职责并与部门合作。
Understand the responsibilities of other sections and departments and cooperate with them.
任何时候表现出职业态度及行为。
Keep professional attitude and behavior at all times.
准备和维护文档、报告、信函、备忘录和其它相关业务资料。
Prepare and maintain files, reports, letters, memos and other relevant business documentation.
确保所有报告和服务都按时完成。
Ensure all reporting and servicing deadlines are met on a timely basis.
作好各类文件资料的追溯和跟进管理，以便各相关事宜能得到及时准确的处理。
Maintain an accurate tracking system for prompt handling of issues concerned.
保证办公室内办公用品的充足。
Order and maintain office supplies.
完成上级交待的其它任务。
Carry out other tasks as directed by supervisor.
职位要求
JOB SPECIFICATION
35 周岁及以下，条件优秀者年龄可酌情放宽。
Under 35 years old (inclusive). The age limit may be appropriately adjusted for outstanding candidates.
学历要求：本科及以上学历，特别优秀者可适当放宽。
Education requirement: Bachelor's degree or above,may be appropriately relaxed for exceptionally outstanding candidates.
具备行政相关岗位工作经验。
Possess relevant work experience in assistant positions.
具备良好的沟通协调能力、文字处理能力及良好的英语口语与书写能力。
Possess excellent communication and coordination skills, document processing capabilities, as well as good oral and written English proficiency.
熟练掌握办公自动化软件（如 Word、Excel、PowerPoint 等）。
Proficient in office automation software (such as Word, Excel, PowerPoint, etc.).
相关证书：持有高级秘书资格证、英语四级及以上证书优先；具备办公自动化操作认证者更佳。
Relevant Certificates: Possession of Senior Secretary Qualification Certificate and CET-4 or above certificate is preferred; those with Office Automation Operation Certification are even more desirable.