Department Secretary 部门秘书

FB Secretary Job Description
餐饮部秘书岗位职责：
• To assist the Executive Chef / F&B Director in organizing the filing system of the division/Department/Section.
• 协助行政总厨和餐饮总监关于组织管理大部门/部门/各小部门的填写系统工作。
• To be responsible for the security and upkeep of all kitchen / F&B files
• 负责所有厨房/餐饮部文件的安全和更新保存文件。
• To take minute, draft letters, handle telephone calls and trace correspondence.
• 做会议记录，草拟信件，接听电话和跟进反馈。
• Ensure that the stock of stationary and office supplies is accounted for and well maintained.
• 确认文件库存和办公室用品的作用，做好保管。
• To monitor closely the Executive chef / DFB diary and update if whenever necessary.
• 紧密了解行政总厨和餐饮总监的日常安排，如果有需要，进行更新。
• Data input into system of all kitchens Ambassador Schedules monthly.
• 每月将数据输入所有厨房大师的安排计划。
• Responsible for all typing work in the F&B office, i.e. all correspondence, memo, function sheets, menus, recipes etc.
• 负责所有餐饮部办公室的打字工作，例如：所有的通信，备忘录，功能表，菜单，菜谱等等。
• Take telephone calls, arrange meetings and appointments for the executive chef / DFB to see other dept., visitors and suppliers
• 接听电话，为行政总厨和餐饮部总监会见其他部门、参观者和供应商安排会议和做好预约。
• Responsible for collecting mail and function orders and its proper distribution to the kitchen outlets, plus any changes that follows
• 负责收集快件，起作用的单子，并将它们合理的分发给厨房各部门，另外任何改变，要进行跟进。
• To handle all direct employee inquiries and/or complain
• 处理员工的询问和/或者抱怨。
• To maintain good working relations with director of other departments and their respective secretaries such as : Admin & Finance, Human Resources and Engineering
• 与其他部门总监和他们各自的秘书保持良好的工作关系,如:行政部门与财务部、人力资源部和工程部。
Job Requirement
岗位要求：
Priority will be given to those with relevant working experience as a FB Secretary.
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