Executive Assistant to GM 总经理行政助理

【岗位职责】
 Ensure that the day-to-day administrative needs of the department are fulfilled.
确保酒店日常的行政所需并加以实行。
 Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.
根据酒店的结构与形成和酒店内部的政策来做好职责的表现。
 Keep confidential information CONFIDENTIAL.
确保酒店机密的信息机密性。
 Responsible for rendering secretarial and clerical services for the General Manager as required.
负责做好总经理秘书的任务与职责。
 To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from General Manager, etc.
做好酒店行政晨会的转录工作，以及听写下酒店总经理的口述等。
 To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.
准备好相应的由连号系统排出的相应文件，例如传真、便条以及优惠券等。
 To open and dispatch mail that relates to the department.
打开并派遣各部门的邮件。
 To maintain office supplies stock.
保证所需办公用品的充足。
 To keep herself acquainted with the General Manager’s activities in order to assist in discerning priorities.
确保自己知晓酒店总经理的活动安排，以便于协助辨识不同活动的优先性。
 Input data into computer system as required.
往电脑里输入所需要记录的信息。
 To arrange appointments for the General Manager, reminds him of appointments and meetings.
帮助总经理制定会议的时间表，并在会议之前及时给与提醒。
 To handle incoming/ outgoing telephone calls and faxes.
处理所有打进以及打出的电话以及传真。
 To handle all contact listings such as Owner contacts, Hotel contacts and other supplier companies, etc.
处理所有的联络清单例如，投资方的联系方式、酒店员工的联系方式以及供货商的公司电话等。
 To handle the leave application records of all executive and management such as annual, sick, public holiday and Manager and Executive on Duty compensations.
处理并记录酒店所有管理高层的假期申请表，例如年假、病假、公共假期以及管理高层的假期偿还
 To perform special duties as required by the General Manager.
认真完成酒店总经理分配的其他任务及职责
【岗位要求】
形象气质佳
大学本科及以上学历
中文 – 优秀，书写及会话
英语 – 良好，书写及会话