行政助理 Administrative Assistant

岗位职责
Ensures all correspondences, faxes, messages, emails are responded in a timely manner / disseminated accordingly.
确保所有的往来函件、传真、信息、邮件能及时得到回应/传达
Attend phone calls from guest and respond to the emails received from guest and concerned individuals in a timely manner.
参与并及时对来自客人或相关人员的电话和邮件予以反馈
Assists the head of department as and when required on a day to day basis.
日常协助部门领导的工作
Handles all appointments and keeps track of head of department daily schedule and engagements.
处理并跟进部门领导日常日程的安排和活动
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
通过检查库存来确定库存量来保证办公用品库存；预估所需的用品；评估新办公用品；放置并加快用品的订单；验证物品的收货
Co-ordinates with colleagues and representatives of other departments to ensure an efficient flow of communication.
与员工们及其他部门的代表协调，确保沟通的有效
Routine filing of documents in an organized manner.
有序有规律的存储好文档文件