行政助理兼薪资员Administrative Assistant /Paymaster

岗位职责/职位描述
FINANCIAL RETURNS财务回报
Assist the department leader to complete the budget.
协助部门领导完成预算。
Recycling the resources as much as possible, and keep controlling the cost.
尽可能的使资源循环利用，并坚持成本控制。
PEOPLE 员工团队
Co-ordinate and arrange activities accorded to the Director of Finance & Business Support’s office.
根据财务总监要求调整和安排工作
Maintain general filing and trace systems
管理文档
Maintain all departmental correspondence and ensure that all contracts/licences are properly secured and file
管理部门所有信件并确保所有合同/执照安全性
Answer incoming telephone calls and either transfer, redirect or take a message
接听来电，转接电话或记录留言
Prepare files, reports, correspondence and other relevant business documentation
准备文档、报告、信函和其它相关的商务文件
Handle general enquiries
处理日常问讯
Arrange appointments and meetings
安排会晤和会议
Take dictation of correspondence as required
根据要求处理信函
Open and sort mails for Finance Department and distributes to various staff for their attention and action
处理财务部邮件并分发给相关人员使其关注并采取措施
Types correspondence and confidential reports
打印信函和机密报告
Maintain confidentiality at all times on all matters
任何时候都对事件保密
Demonstrate essential overall knowledge of the organization
了解部门所有工作
Understand the responsibilities of other sections and departments and co-operate with them
清楚各分部的职责并与他们通力合作
Access and use work processing computer packages and keep up to date with enhancements to latest upgrades
及时更新电脑文档
Develops and maintains current payroll processing procedures
维持并发展现行的薪资制度
Maintains confidentiality at all times and maintains strict practice of office lock up and security of information
保持资料机密性和安全性
Performs payroll processing and month end closing of payroll
月末完成付薪工作
Maintains control over actual payroll performance
控制超过实际的付薪
Compares actual payroll with forecasts/budgets and reports findings to Department Head
比较实际支付与预算之间的差异并报告给部门经理
Ensure overtime claims are supported by proper approval and authorization
确保加班费申请的真实性和手续的完整性
Prepares input for payroll run including hours worked, terminations, adjustments, annual, sick and recreation leave
将工作时间，终止、调整、年限、病假、休假计入工资表
Attend to employee enquiries in relation to pay issues
解释员工对工资发放中的疑问
Prepares manual payment for termination
对于离职员工准备手工付款报表
Verify the leave entitlement for all leave requests prior to approval
核对休假申请
Prepares monthly/yearly internal manpower analysis report
准备月/年人员分析报告
Reconciles automatic payroll deductions such as housing loan, superannuation payments, city ledger, etc.
整理工资中的住房公积金、社保、挂帐等扣款
Supervises filing of payroll reports
整理工资发放报表
Journalizes payroll summary each month
每月工资日记帐
Supervises filing pay slips
整理工资条
Examines year-to-date tax calculations
计算年累计税金
Examines tax returns of the year
计算年返还税金
Co-ordinates with outside data processing company as requested
根据需要整理外来数据资料
Prepares income tax payment to Tax office
准备税款缴纳税务局
Maintains relationships with labor offices to ensure rates of pay are correct and current and maintains current copies of labor agreements (Awards) for all positions
与劳动局保持联系确保工资支付正确，保留所有职位的劳动合同复印件
Engages in competitor surveys at request of Superviso
根据主管要求进行调查
Coordinates with other departments as necessary
与其他部门保持必要的联系
Conducts training to staff on time sheet completion and other payroll related information
管理培训生时间表和其他与工资有联系的相关信息