AR/AP Supervisor应收/应付主管

· Conducts shift briefings to ensure hotel activities and operational requirements are known
· 进行交接班说明以确保了解酒店各项工作和运营的要求。
· Ensure the timely billing of accounts
· 确保及时发送账单。
· Maintains a filing system for account receivable records
· 执行应收帐款的登记系统。
· Balance daily transfer to city ledger and post, edit and update to accounts receivable system
· 每日结清挂帐及登帐工作，整理并更新应收帐款系统。
· Handle correspondence and queries regarding city ledger accounts
· 处理有关挂账账目往来和要求。
· Reconcile all accounts
· 为所有账目对账。
· At month end write off over dues after department and guaranteed no show accounts
· 月底为部门和担保的未按预订抵达的过期账户销账。
· Prepare and input journals for transfer between debtor accounts
· 准备和输入分类账目以便借方账项间的转账。
· Liaise with guests and appropriate personnel (Credit Manger/Reservation sales Agent) to ensure special account arrangements are in line with guest requirements
· 与客人和相关人员(信贷经理，预订销售代表)联系，确保特殊的账户按客人要求结账。
· Respond to and resolve account queries
· 处理解决帐目方面的问询。
· Collate suppliers documentation for processing
· 核对供应商的各类单据以便进行财务处理。
· Ensure all invoices have the appropriate documentation attached and approvals prior to processing
· 在处理发票前应确保所有发票均附有相应的审批单据。
· Process all invoices and statements
· 处理所有发票和账单。
· Record and process payments of goods and services
· 记录并处理各类产品及服务的付款工作。
· Maintain clear lines of communication with outside companies to ensure timely and accurate supply of goods and services
· 与外部公司保持有效沟通，确保所需产品和服务能够及时、准确的提供。
· Check arithmetic accuracy and invoices and assign general ledger codes as per chart of accounts
· 核对数字的准确性和发票，按照账目表分派挂账代码。
· Reconcile Food and beverage general and direct items with Food and Beverage control department
· 与餐饮管理部门核算餐饮总账目和直接分项账目。
· Reconcile the weekly purchase log
· 核对每周的采购账目。
· Prepare cheque run for approval on a weekly basis
· 每周准备所需使用的支票并提交审批。
· Reconcile supplier statements with establishment records and follow up on any discrepancies
· 根据现存记录核对供应商的单据并跟踪处理发现的出入。
· Maintain the batch register and balance daily to general ledger
· 进行帐目分类登记及每日总帐的平帐工作
· Prepare the accruals journal at month end for regular suppliers and delivery dockets not paid
· 月底准备常规供应商的分类帐目及尚未付款的送货单。
· Calculate travel agent commissions
· 核算旅行社佣金。
· Prepare travel agent cheque listings
· 编制旅行社支票付款表。
· Participate in other department stock-takes and month end close as appropriate
· 必要时参与其它部门的盘点和月末封账工作。
· Investigate cashiers over’s and under as required and communicate any unexplained discrepancies to your Manager
· 必要时调查出纳账目的出入并就无法解释的账目不符情况与自己的上级经理交换意见。
· Works with Superior on manpower planning and management needs
· 与上级一起制定本部门人力资源规划和管理需求。
Required Skills –
技能要求
· Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company.
· 完全代表酒店，品牌和公司与顾客，员工和第三方交往的能力。
· Proficient in the use of Microsoft Office
· 熟练使用微软办公软件
· Problem solving, reasoning, motivating, organizational and training abilities.
· 具有解决问题，推理，号召，组织和培训能力
· Good writing skills
· 良好的写作技能