AR Supervisor 财务部应收主管

1. Safeguard Hotel Revenue
维护酒店收入
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Adhere to the payment terms
of hotel guests
遵守酒店客人付款条款
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Chair meetings with
Director of Finance, Director of Marketing, Sales Managers, and Director of
Rooms Operation to report on the status of long outstanding accounts and to
exchange information.
与财务总监，营销总监，销售经理，房务总监开会，汇报长期悬而未决的账户的状态，并交流信息。
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Attend monthly credit
meeting with other hotels and report to the management.
参加每月与其他酒店一起举办的信贷会议，并报告给管理层。
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Review supporting documents
and approve credit management
审查证明文件及核准的信用管理。
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Conduct credit
investigation to justify credit extension
进行信用调查，以调整信用期限的延长。
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Pay occasional visits to
local agents to establish better business relationship and at the same time can
be more updated of their financial situation.
不定期的拜访当地代理商，以建立更好的业务关系，同时，获取他们最新的财务状况。
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Review periodically
creditability of all debtors
定期审查所有债务人的资信。
2. Daily Operation
日常工作
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To verify all accounts
receivable transferred from Front Desk, restaurant/lounges and other sources to
Back-of-house are fully supported and valid transactions.
核实所有从前台、餐厅及其他消费点转入的应收帐是否有附件并有效。
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To ensure the credit
facilities are granted only to those accounts approved by Director of Finance
and the General Manager.
确保所有挂账仅限于已被总经理和财务总监事前批准的公司。
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To ensure the payment
received from city ledger agree with the total city ledger credit shown in the
Daily General Cashier Report.
确保挂账收回的付款与总出纳日报表上反映的一致。
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To keep good track of and
maintain support of all advance deposits and to apply to A/R balance timely.
对所有预付押金进行控制并管理好相应附件，及时将已消费挂帐反映到押金余额上。
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To process invoices/folios
promptly after the check out or after the function, send out interim statements
and reminders timely.
在客人退房或宴会活动结束后及时将账单整理出来，并立即发出对账单和催款函。
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To issue statement,
invoices, telephone call or personally visit guests in order to speed up the
collection of receivables.
采用发出账单、发票、打电话或者上门拜访等方式以加速应收账款的回收。
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To ensure that the travel
agent commission payable are processed promptly.
确保及时支付旅行社佣金
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To promptly answer
questions from guests and from other departments.
迅速回答客人和其他部门的咨询。
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To prepare accounting
journal entries or adjustments as required.
准备会计日记账的录入并在需要时进行账务调整。
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Balance Account Receiving
Ledger and reconcile with the General Ledger closing balance periodically and
at month-end.
每月定期进行应收帐与总账之间的核对相符。
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Supervise the properly
handling of Credit Card.
监督信用卡的正确处理流程。
3. Prevent Overdue Accounts
防止逾期账户
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Analyze the monthly A/R
Aging Trial Balance and follow up with all long outstanding by an action plan.
每月进行应收账的账龄分析并对长期未能收回的款项准备行动计划。
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Prevent High balances
turning into bad debts
防止高结余账户转变为坏帐
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Coordinate with Guest
Service Officers at Front Desk and scrutinize daily folio balances
配合前台客服人员并审核每日每页余额
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Report any account that may
become doubtful or delinquent
汇报任何有疑点或有可能拖欠的账户
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Consult A/R Supervisor
before credit is allowed to hotel guests
在允许给予客人优惠之前要与应收账款主管咨询
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Check all in house guest
ledger to avoid skippers,
核查所有内部客人的账目以避免遗漏
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Send daily, weekly,
monthly, high balance statements as appropriate
酌情发送每日，每周，每月高余额报表
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Handle hold account at
Front Desk
处理前台受约束的账户