会务统筹经理 Event Manager

Duties and Responsibilities
· Ensure that the HUALUXE SOPs are implemented and follow through by every Event team members.
· Develop deep understanding and knowledge of key sectors targeted by hotel, and gain sectorial/account expertise when necessary to maximise guest satisfaction
· Prepare Weekly Events Forecast and seize upselling opportunities
· Ensure the timely follow-up and pursuit of strategic relationships with customers and stakeholders in order to drive the highest levels of conversion
· Supervise the timely delivery of Master Invoice to customers and facilitate payment
· Work closely with the Reservations, Sales & Marketing, and F&B departments to ensure the accounts from the events are consolidated
· Team up with counterpart Sales staff to deliver sector/customer specific services as required
· Communicate to his/her superior any issues encountered and other relevant information
· Attend and participate in and where appropriate, organise training sessions, daily briefings and other meetings as required
· Where applicable, supervise, manage and train Events Executives and Events Coordinators in carrying out their responsibilities
· In the pre-event planning process, consult with the meeting/event planners to identify optimal meeting room configuration, recommendation on meeting/break flow, menu planning, food & beverage coordination, table arrangements, decoration options, etc. to improve meeting efficiency and productivity
· Meet with each meeting/event planner daily to debrief on daily events, review consumption, bill and any exceptions to contracted billing and review estimates of final billing
· Plan and conduct pre-event meetings with clients and catering staff to identify ways to enhance the guest experience
· Assigned upon situation as the point-of-contact to give immediate assistance in order that customer’s needs are met quickly and their event runs smoothly
· Supervise the organisation of post-event calls and collection of Feedback Survey and follow up with customers to obtain event feedback and identify further business opportunities
· Develop awareness and reputation of the hotel and the brand in the local community
· Coordinate safety and security initiatives to ensure meetings flow smoothly with minimal interruptions or problems. Coach and advise clients on meeting options and alternatives that potentially reduce waste, save energy and have a minimal impact to the environment
· Perform other duties as assigned.
QUALIFICATIONS AND REQUIREMENTS
Degree or Diploma in Marketing, Business or Hospitality Management desired, and 2 - 4 years of relevant Sales experience in Hospitality or a related service industry.
Expected to possess the following skills:
· In-depth knowledge of sales principles and techniques
· Effective communication and negotiation skills
· Strong knowledge of hotel products, rates and marketing programmes
· Excellent PC skills (including MS Office)
· Ability to develop strong relationships with customers and other stakeholders
· Knowledge and experience of Sales Systems (i.e. Delphi; Opera; etc.) is advantageous