工程部秘书兼仓管 Engineering Secretary & Storekeeper

Primary Responsibilities主要职责
• Responsible for Director of Engineering directly, accomplish all jobs required by Director of Engineering.
直接对工程总监负责，完成工程总监布置的各项工作。
• Manage engineering office jobs, such as receive and send files or emails. sort and register some statistics in time and save them in order.
管理工程部办公室业务，收发文件、信函，并及时整理登记归档统计并使之保管妥善有序。
• Reads and routes internal mail.
阅览和发送内部电子邮件。
• Make preparations for department meetings and records, according to meeting contents to draft some related files and notes for Assistant Chief Engineer.
做好部门各种会议准备和记录，并根据会议内容为工程副总监草拟有关文件、通知等文书。
• Follow up and implement all operation certificates and thermal photos related to the engineering department on time.
按时跟踪落实所有与工程部相关的运营证件、热照的办理工作。
• Assist the Assistant Chief Engineer to follow up the signing and execution of all service contracts.
协助工程副总监跟踪所有服务合同的签订和执行。
• Complete daily, monthly and annual energy records and energy analysis reports
完成每天、每月和年度的能源记录及能源分析报告。
• Complete daily, monthly and annual maintenance records.
完成每天、每月和年度的维修记录。
• Responsible for print, clean up office, attendance sheet, some related files translation between English and Chinese.
负责打印、办公室的卫生打扫、做好每月人员考勤报表、有关文件的中英文互译工作。
• Consult work memos, oral or write notice to Assistant chief engineer about today’s meeting time, place and other vital things.
查阅工作备忘录、口头或书面通知工程副总监，当日会议时间、地点以及其它重要事宜。
• Participate in trainings arranged by hotel and familiar with ENG related work and knowledge quickly.
有义务参加酒店安排的培训，并尽快熟悉和掌握本部门相关岗位的工作及知识。
• Ensure to give a feedback to all work requests that may come from hotel or project department
确保从酒店或者项目部收到的任何工作要求予以最快的反馈。
• Answers telephone and give information to callers or routes call to appropriate official and places outgoing calls.
应答电话并就来电者提出相关问题予以解答或者将外线电话转接给相关办公人员。
• Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person.
接待到访办公室的人员，了解其目的，将其引导至相关人员办公室。
• Get along well with other departments, in a spirit of “We work through Teams”. 与其他部门友好灵活相处，体现出团队精神。
• Keep accurate records of all materials transactions through the computerized control system.
准确记录所有材料存量，并输入到计算机控制系统中。
• Communicates with all duty engineer to establish par stock and re-order point levels for all consumable items.
与各班组值班工程师沟通，建立所有消耗品的标准库存程序和再订货点。
• Response to Engineering Manager the questions that will affect maintenance work,ensure the maintenance work can be carried out smoothly
及时向工程部经理反应会影响维修工作的问题，确保部门维修工作能够顺利进行。