Administrative Assistant行政助理

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Handles all appointment
requests for superior and schedule accordingly
有效的、及时的完成上级所分配的任务
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Maintain and updates F&B
files and create a proper filling system
维护和更新餐饮部的文件并跟进
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Types correspondence and ensure
accuracy of grammar, composition and format
以正确的形式写文件
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Handles incoming and outgoing
calls according to hotel standards
以酒店的标准接听或拨打电话
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Clears IN/OUT trays for F&B
division and distributes to addresses concerned
清理和分发餐饮部的相关文件
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Ensures all correspondences,
faxes, messages, emails are responded in a timely manner / disseminated
accordingly
及时的查看并答复邮件，信件或传真，有必要时转发给相关人员
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Handles all appointments
concerning the superior(s) and keeps track of his / her daily schedule and
engagements
替上级合理的安排时间表及约会
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Ensures all arrangements are
made prior to meetings (booking of function room, set ups, meeting materials
etc.)
确定事前预定的会议（预定会议室，摆台及会议所需物品）
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Takes minutes for the meeting
as required; ensure to disseminate minutes to all concerned
每天记录会议内容并发送给相关人员
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Ensures security and upkeep of
all department confidential files
保存部门的秘密文件并确保安全