餐饮部秘书

§ Provides administrativesupport to Director of Food & Beverage and ensures the implementation ofhotel policies, standards, and procedures as they apply to the administrativefunctions.
支持餐饮总监的行政工作并确保酒店的政策、标准和程序得到充分的执行。
§ Reads and routesincoming mail.
阅读并发送邮件。
§ Locates and attachesappropriate file correspondence to be answered by Food & Beverage.
查找并添加餐饮部总监所需的文件信函。
§ Types, files, andupkeeps of all private and confidential matters related to the department.
打印、归档并保存所有部门的机密事项。
§ Sets up a systematicand efficient filing system, both for hard files as well as all electronicdata, that enables quick retrieval.
建立系统而高效的文档系统，能够快捷的查找到文件和电子档。
§ Ensures all filesare kept up-to-date at all times.
确保随时随刻的更新文件。
§ Prepares therelevant materials for all meetings attended by the Director of Food &Beverage: Daily Operations Meeting, Executive Committee Meetings, DepartmentalMeetings and ad hoc meetings.
准备餐饮总监需列席的会议的相关物品，包括每日营运会议、行政委员会议、部门会议和特殊会议。
§ Answers telephoneand give information to callers or routes call to appropriate official and placesoutgoing calls.
接听电话，给予来电者以正确的信息，或者转接更恰当的人员和地点。
§ Greets visitors,ascertains nature of business, and conducts visitors to employer or appropriateperson.
接待来访者，了解拜访的目的，并将来访者引荐给总监或相关的人员。
§ Compiles and typesstatistical reports.
编辑并打印各类报表。
§ Makes copies of correspondenceor other printed matter.
复印来往信件或者打印文件。
§ Prepares outgoingmail.
准备好即将发出的邮件。
§ Types, takesdictation and minutes, drafts letters, files and traces, composescorrespondence.
打印、记录并制作备忘录，草拟信件，文件归档，书写通信。
§ Maintainstimekeeping records and schedules for the department.
按照时间的顺序保存部门的记录和时间计划表。
§ Attends and preparesminutes for Division employees’ meetings.
关注并准备部门员工会议。
§ Monitors andmaintains the proper appearance of the Food & Beverage office area.
监督并保存办公室的出勤状况。