房务部秘书 Divisional Secretary – Rooms

为部门总监提供行政支持，确保酒店的政策、标准和流程得以执行。
Provides administrative support to Division Head and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.
根据部门总监的要求查找文件和信函。
Locates and attaches appropriate file correspondence to be answered by Division Head.
打字、存档和更新所有部门内的私人的和保密的资料
Types, files, and upkeeps all private and confidential matters related to the department.
设置一个系统的高效的存档系统，包括印刷品及电子资料，做到可迅速查找。
Sets up a systematic and efficient filing system, both for hardcopies as well as all electronic data, that enables quick retrieval.
确保所有的文件持续即使更新。
Ensures all files are kept up-to-date at all times.
为部门总监出席的会议准备所有的相关资料，包括营运会议、行政委员会议、部门会议及其他特设会议。
Prepares the relevant materials for all meetings attended by the Division Head: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings.