总经理秘书

1. Administrative Support
行政工作支持
a. Responsible for the dailyadministrative work of the department.
负责部门日常行政工作。
b. Handling incoming callsand assist in handling guest enquiries.
来电接待及协助处理客户咨询。
c. Compile the attendancerecord and keep track on all overtime record and leave application record.
完成员工考勤记录，保存所有加班及休假记录。
d. To manage the officesupplies inventory of the department and minimize any wastage.
处理部门办公室用品的仓储订购及分配，同时尽量减少浪费。
e. Responsible for themaintenance of all equipments in the office.
负责办公室设备的保养和报修。
f. In charge of thedepartmental notice board and make certain that the relevant information
is posted.
将相关信息准确传达至部门员工。
g. Preparing meeting minutesand distribute to related personnel.
完成会议记录并分发给相关人员。
h. Assist in compilingperiodical reports.
协助完成定期报告。
2. Coordination with otherdepartments
与其他部门的协调
a. Act as a key coordinatorbetween Human Resources on roster arrangements, attendance record, leave recordand other HR related matters.
作为一个协调员，就排班安排、考勤记录、休假记录及其他相关事宜等与人力资源部进行沟通协调。
b. Handle the flow ofcorrespondence and memos with other departments.
同其他部门沟通，传达信息及通知。
3．Filing
档案整理
a. To be in charge of theoffice filing system and be sure that all correspondence are properly filed.
整理办公室文档并且确保所有信息被合理保存。
b. Conduct regular filingaudits and report to General Manager on any defects.
负责日常文档资料的审核，如发现问题及时上报给总经理。
c. To make certain thatall hotel collaterals are well stocked and are properly stored.
确保酒店的财物被完好合理的使用和储存。
5. Budget Control
预算控制
a. Responsible for the tracking of variousexpenses incurred such as transportation, business trip, and office supplies etc.
负责控制各种花费，如交通、公差出访及办公室用品等。
b. Monthly update of theactual expenses for record purposes.
每月更新实际费用的记录。
c. To perform any otherduties as assigned by the Management.
完成管理层交给的其它任务。